• Create and distribute organizational charts to all staff showing roles, reporting, decision-making, and accountability structures

• Organize internal communication so that it is sent out consistently with a variety of informational purposes such as:

  • Celebrations

  • Expectations

  • Job Opportunities

  • Professional Learning Opportunities

  • Reminders

  • Updates

• Provide and increase staff knowledge and/or professional learning opportunities around communication tools (See Appendix for more information on tools)

  • AESOP/Frontline

  • FMX

  • Google Suite for Education (Calendar, Gmail, Google Drive and Apps)

  • PowerSchool

  • Websites (Compass, District/School Sites) 

• Develop a culture of collegiality among all staff where two-way communication is valued and engagement is expected 

• Ensure accurate information is shared through continual and timely updates to calendars and websites

• Increase staff visibility to community by attending events outside of school

• • Google Suite for Education (Calendar, Gmail, Google Drive and Apps)

  • iPad

  • Kinvo (students 13+)

  • Online Safety and Digital Citizenship

  • PowerSchool (PK-12)

  • Schoology (6-12)

  • Seesaw (PK-5)

  • Website navigation

• Provide timely and frequent feedback to students and families about their learning and performance

  • Grades and assignments updated and communicated weekly

  • Quarterly progress reports provided

• Student handbook is written in student-friendly language and  clearly communicated with all students and parents at the beginning of each school year and upon enrolling in the school.

• Proactive communication regarding any upcoming changes.

• Empower student and family voices to inform school decisions as well as provide feedback on current initiatives, policies, etc. that impact their learning and success

  • Provide opportunities for students and families to engage in two-way conversations with teachers and administrators

• Provide follow-up communication 

  • Examples: on results from surveys and communication sessions

• Use phone calls or in-person meetings as a method of communication for urgent matters such as behavior, academic, or attendance concerns

*See Appendix for more information on tools

• Build relationships with community organizations and businesses

• Use social media to highlight and promote Estes Park Schools

• Increase family use of communication platforms utilized by students, teachers, buildings, and district (See Appendix for more information on tools)

  • Newsletters

  • PowerSchool

  • Schoology (6-12)

  • Seesaw (PK-5)

  • Texting

  • Website/Calendar

• Provide timely and consistent updates/communication to families and wider community through:

  • Academic information (instruction, grades, curriculum, etc)

  • Quarterly district updates

  • Monthly Board of Education meeting notices

  • Quarterly superintendent messages

  • Weekly building-level newsletters highlighting information, events and celebrations

• Include a communication component during event planning detailing Who, What, When, Where, Why, and How

• Publicize community engagement and volunteer opportunities on social media, district website, or direct messaging

• Encourage increased stakeholder participation in school and district accountability committees and other opportunities for families and community to engage in feedback including two-way whenever possible

• Utilizing a matrix, determine the district communications programs/tools and identify the purpose of each to share with staff and families

Consider requests from the public to distribute or post non-curricular materials is permitted in accordance with Policy KHC

The Executive Assistant to Superintendent & Communications Secretary for BOE is the point of contact with the media regarding district and school connections and communications.  Schools direct media to the Executive Assistant to Superintendent & Communications Secretary for BOE who will determine who needs to write/produce/speak to media.

• Media releases from the district need to be proofread and approved by the Superintendent’s office

• Media will be archived to repost and promote on social media accounts

• A proactive media relations program will be maintained to enhance the district’s image on local, state, and national levels

• Articles will be routinely provided to local media

• Share the comprehensive safety plan with key internal and external entities that support the schools in crisis situations

  • Consult and include local emergency officials in planning

  • Train staff on safety protocols through common language and drills

  • Update all plans and signage and post across buildings

• Develop effective communication protocols (including a scenario chart) that would be implemented whenever a crisis situation occurs (threat assessments, lock down, reunification, etc)

• Ensure staff have completed annual mandatory training in:

  • Child Abuse & Neglect Mandatory Reporter, Title IX Discrimination, & District Policies

  • Building Security, Safety, & Emergency Management including Crisis Go 

  • Blood Borne Pathogens, AED and Health Guidelines

  • Suicide Response Protocols and Threat Assessment Protocols

• Keep all current and new staff and outside entities on CrisisGo 

• Educate students, families, and staff on Safe2Tell, an anonymous reporting system

• Staff and families use Securly to monitor cyber security

• Communicate updates to the community after a crisis or emergency has occurred. All communication following an incident will flow through the district office.