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Application Process

To Apply: To submit an application, download the Facility Use Application and, if necessary, the Auditorium Use Form and return the completed form(s) to the Administration Office along with the required payment and insurance paperwork.

Cost: A fee structure for user groups shall ensure that the district will spend its money directly on the education of youth while promoting community use of facilities. Upon approval of a facility use request, a deposit of approximately 25% of estimated fees will be collected to secure the facility rental. 

In most cases before a request can be approved, the user will need to provide a Certificate of Liability Insurance with a minimum of $1,000,000 in general liability limits. The certificate must also state that “Estes Park School District, 1605 Brodie Avenue, Estes Park, CO 80517” is an additional insured.

Confirmation: After submitting an application, please allow 2-3 business days to process your request.  Completed applications, full payment of the application fee, and the required insurance paperwork must be received a minimum of seven (7) days prior to the first date of use.

​​​​​​​Approval for use does not constitute district endorsement of any organization, the beliefs of the organization or group, the expression of any opinion regarding the nomination, retention, election, or defeat of any candidate, nor the expression of any opinion as to passage or defeat of any election issue.

Insurance Notice

All groups must submit a current liability insurance certificate at the same time an application is submitted.  EPSD's property and general liability insurance policies do not provide coverage to external organizations using school facilities.  EPSD must be listed as additionally insured on the certificate, and all groups are required to carry a minimum of $1,000,000 in commercial general liability insurance.


Upon approval of an application, the applicant will be issued a Facility Use Contract and Invoice.  Full payment must be made five (5) business days prior to the first event date. Contracts not paid in full five days prior to the first event date will be canceled.

We currently accept payment in the form of cash, check or credit card (Visa, Master Card and Discover are accepted). A convenience fee that is 3% of your total transaction amount will be assessed when paying by credit card.  To make an online payment, click Make a Payment option on this page. Users will need to know their contact number and invoice number to submit an online payment.

Calendar & Closures

All holidays recognized on the EPSD school calendar are considered district closure days and facility rentals will not be allowed on those days.

All EPSD facilities are closed, and all contracts voided, when the superintendent, due to inclement weather or for other reasons, declares an emergency closure. Examples of such cancellations and closures include but are not limited to:

  • Inclement weather
  • Hazardous conditions
  • Crisis or emergency-related events

Weather related school cancellations and closure information is available HERE and on local television and radio broadcasts.


Changes to a single-meeting contract must be made at least 24 hours prior to use, in writing, to the Facility Use Office.  If the contract is for more than one meeting, five (5) days’ notice must be given in writing.  All changes will be assessed a $15 fee per change and will be added to the invoice.  Any full contract cancellation will be assessed a $25 cancellation fee.