Estes Park School District iPad Program 2020-24
SECTION 1: THE TERMS OF THE LOAN
The Estes Park School District will issue an iPad to each student in the elementary, middle, and high schools. Estes Park School District R-3 retains ownership of the iPads, cases, and peripherals, and reserves the right to repossess, monitor, inspect, copy, review and store them at any time and without prior notice (Reference Policy JS, JS-E).
Students and their parents/guardians may be subject to loss of privilege, disciplinary action, legal action, and/or be held financially responsible for the replacement cost of the iPad in the event of intentional damage and/or violation of policies and guidelines as outlined in this agreement as well as Estes Park School District Information Technology User Agreement (Reference Policy JS, JS-E).
A student's possession of the iPad concludes upon a collection date set by the district, unless there is a reason for earlier termination as determined by the district. All district-issued items, including the iPad, charging peripherals, and case, must be returned in usable condition or they are subject to the cost of replacement.
The Estes Park School District will loan an iPad to each student. Estes Park School District R-3 retains ownership of the iPads and peripherals, and reserves the right to repossess, monitor, inspect, copy, review and store them at any time and without prior notice.
Families are liable for the cost of the replacement if the district-issued items (iPad $297, Charging Cable/Brick $38, Logitech Rugged 3 Keyboard Case $99) are not returned in working order at the end of the school year or when a student withdraws from school.
Failure to return the district-owned iPad and accessories in a timely manner and/or continued use for non-school-related purposes will be referred to school administration and/or law enforcement.
Unintentional damage will be assessed a $20 fee per incident.
SECTION 2: DAMAGE, LOSS, OR THEFT
DAMAGE: Intentional damage will be assessed a fee of the replacement cost of the item that was damaged. (iPad $297, Charging Cable/Brick $38, Logitech Rugged 3 Keyboard Case $99) Unintentional damage will be assessed a $20 fee per incident.
THEFT: The user is required to immediately notify the school district in all cases of stolen or lost iPads. The school district may be able to assist in relocating the iPad if notified immediately. It is the responsibility of the user to file a police report and continue communication between the police and the school district.
LOSS: Loss due to the user's negligence (leaving the iPad on top of a locker, in an unlocked locker, or unattended backpack) will not be considered theft. It is a crime to file a false police report.
Families are responsible for the full replacement cost of a LOST iPad.
SECTION 3: SECURITY AND IDENTIFICATION
iPads are highly portable and subject to theft, and the iPad is the sole responsibility of the student. Users must take care to keep the device secure at all times and take precautions to prevent crimes of opportunity. iPads must be in the student's possession, locked in the student's locker, or otherwise secured during the school day. Any iPad left unattended is at risk of being stolen or damaged. If an iPad is found and is unclaimed, it will be taken to the office or media center. During after-school activities, students are still expected to maintain the security of the iPad.
The automatic passcode lock must be in use on the iPad at all times for students in middle or high school. Students should share this passcode with their parents and no one else, unless required to do so by school personnel.
The district's barcode must not be removed from the device.
Students are responsible for the safety, maintenance, and use of the devices issued to them and should not lend the device to anyone.
SECTION 4: INTERNET ACCESS/FILTERING
Access to the Internet comes with the possibility of retrieving inappropriate content; therefore, adults must do their best to educate children of the proper uses of technology.
District-wide networks are equipped with technology protection measures to help ensure users are as protected as reasonably possible from inappropriate online content while they are at school. The school cannot guarantee that access to all inappropriate sites will be blocked. Students may accidentally or purposefully circumvent these precautions and restrictions. Any iPad application that accesses the Internet poses a risk of exposure to graphic, highly controversial, or potentially dangerous content.
All student iPads have a device-specific filter for inappropriate content. Students and parents understand that no content filter can catch all inappropriate content, and they agree to use the iPad for school-related purposes. Families assume the responsibility for student use of the device at all times and from any location while away from school.
Estes Park School District does not provide Internet access for home use.
SECTION 5: CONTENT
Any unauthorized access to another's iPad or accounts will be treated as theft and/or hacking, and it will be handled according to the Estes Park School District discipline matrix and/or law enforcement.
Audio/Video Recording and Photos
Students may record audio or use the camera to record still photos or video in a classroom or at a school outing or event only with the prior consent of the teacher, coach, or responsible faculty member. Common courtesy dictates asking permission to take a person's photo or make an audio or video recording of the person. At all times, students are responsible for ensuring that all individuals or groups are aware of and agree to the recording or photo. Students must not share any audio, video, or photographic likenesses without express consent from all parties involved.
Bathrooms and locker rooms are considered private areas. Recording or photo equipment is not to be used in these areas at any time. Use of recording and photo equipment is governed by both school policy and by state and federal law. Students are advised that any infractions of this policy may be dealt with as a criminal offense.
Copyright laws, plagiarism, and computer hacking are punishable by both school policy and state and federal law. If a student is in doubt about how to properly give credit for digital content or how to avoid breaking privacy or proprietary laws while using the iPad or any other electronic device, it is the student's responsibility to seek guidance from a teacher or media specialist.
Secondary students must have their school email account set up and functioning on the iPad to facilitate communication between students and staff.
Device Backup and Data Security
Current backups are essential to maintaining the integrity of student data. Students must conduct regular backups of the iPad using iCloud, Google Drive, etc. In the event of device failure or loss, student data may be able to be restored from backup. It is the responsibility of the student to maintain a current backup of all school assignments and related digital content.
Memory and Storage
Students must maintain sufficient memory to accommodate all school-required content. From time to time, a teacher may add content/apps for use in a particular course. Required apps and materials must remain on the iPad at all times.
Personal content, e.g. photos, videos, music, and personal apps, are permitted as space allows. Students may be required to remove personal content if space is needed to accommodate school required apps and content.
Inappropriate media may not be stored on the iPad. This includes but is not limited to: The presence of weapons, pornographic materials, inappropriate language, and references to tobacco, alcohol, drugs, and violence. Possession of pornographic materials associated with minors is governed by both school policy and by state and federal law. Students are advised that any infractions of this policy may be dealt with as a criminal offense.
SECTION 6: GENERAL CARE
Students are responsible for the care and safekeeping of the iPad registered to them. The district-required case must be used at all times. District-owned iPads that are damaged or fail to work properly must be taken to the media center as soon as possible.
Care should be taken to prevent the iPad, charge, and accessories from getting wet. This includes accidental food and beverage spills, excess humidity, and precipitation. Users should avoid exposing the iPad to long-term temperature extremes. The iPad should never be left in a vehicle.
The screen of the iPad can be damaged if not cared for properly. It is particularly susceptible to damage from excessive pressure on the screen or case covering the screen. Do not lean on or place anything heavy against the iPad. If carrying an iPad in a backpack, take care that it is placed flat against other items, and that it does not receive extreme or uneven pressure against the screen. Use only a soft, clean cloth to wipe the screen. Do not use cleansers of any type.